6 Tips for efficient printing and keeping your printer in top Shape

6 Tips for efficient printing and keeping your printer in top Shape

Printing is an integral part of our daily work routine, whether it’s office related or for personal use. However, while we enjoy the convenience of having a printer at our disposal, it is important to take good care of it. 

Regular maintenance can improve the performance, lifespan, and quality of the printer output. In this article, we will talk about some practical tips that will help you keep your printer running smoothly and in top shape.

Clean the printer regularly

One of the most crucial steps in keeping your printer healthy is regular cleaning. The accumulation of dust, dirt, and other debris can clog up the ink jets or rollers, causing poor quality prints and even damaging the printer. 

It is recommended to clean the printer at least once a month, but if you frequently use the printer, then a weekly cleaning would be even better. Use a microfiber cloth or a soft-bristled brush to clean the exterior and interior of the printer, including the paper tray, ink cartridges, and rollers.

Change your printing settings 

By default, most printers are set to the highest quality print settings, which use more ink and take longer to print. However, if you’re printing something for internal use or just a draft, there’s no need to use the highest quality. 

Instead, change your printing settings to a “draft” mode or a lower quality option. This will save ink and reduce the printing time.

Use only high quality paper and ink for better print results

Using high-quality paper and ink can make a significant difference in the quality of your prints. Low-quality paper can cause smudging, bleeding, and even damage the printer, while low-quality ink can fade and cause color distortion. 

To keep you printer in top shape you can get optimal performance with Toner City’s Brother toner supplies and similar suppliers. Always use paper and ink that are recommended by the manufacturer, and avoid using cheap alternatives.

Check for updates on printer software 

Manufacturers continuously release software updates to improve the functionality and performance of their printers. These updates can include bug fixes, security patches, and even new features. It is essential to check for updates regularly and install them as soon as they become available. 

This will ensure that you’re getting the best performance and functionality from your printer.

Reuse partial sheets of paper 

Printing only on one side of a sheet of paper is not the most efficient use of paper. Instead, consider reusing the other half of the sheet by printing on both sides or cutting it in half. This will help you save paper and reduce waste, which is good for the environment and your budget.

Keep out of the sun

Sunlight may seem harmless, but it can cause significant damage to your printer. Exposure to direct sunlight can cause the ink to dry up, damage the plastic or rubber parts and cause the printer to overheat. 

It is recommended to keep your printer in a cool and dry place, away from direct sunlight and other heat sources.


By following these simple tips, you can keep your printer in excellent condition and improve the quality and efficiency of your office printing. 

Regular maintenance, high-quality supplies, and smart printing practices can go a long way in keeping your printer in top shape. Remember, a well-maintained printer can save you time, money, and headaches in the long run.

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